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LIBRARY 

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University  of  California. 

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Accession  No.  7 /  £)   9 J?     .    Class  No. 


MANUAL 


QUARTERMASTER'S  DEPARTMENT. 


PUBLISHED  BY  AUTHORITY  OF  THE  SECRETARY  OF  WAR, 


FOR   USE    IN   THE 


ARMY  OF  THE  UNITED  STATES. 


WASHINGTON: 

GOVERNMENT   PRINTING    OFFICE. 

1897, 


7/6 1% 

WAR  DEPARTMENT, 

Document  No.  29. 
Office  of  the  Quartermaster  General. 


*  War  Department,  December  28,  1896. 

This  Manual  for  the  Quartermaster's  Department  is  published  for  the  informa- 
tion and  guidance   of  all  concerned;  it  will  not  be  modified  except  by  specific 

authority  given  in  each  case. 

Daniel  S.  Lamont, 

Secretary  of  War. 


(3) 


I 


OF  THE 

UNIVERSITY 

JMLIFOjttj^ 

MANUAL  FOR  THE  QUARTERMASTER'S  DEPARTMENT. 


1.  References  to  paragraphs  of  Army  Regulations  that  have 
an  important  bearing  upon  the  duties  of  the  Quartermaster's 
Department  are  stated  in  this  manual,  and  each  reference  is 
followed  by  the  supplementary  rules  that  apply. 

For  the  general  duties  of  the  Quartermaster's  Department 
see  A.  R.  972-975.  For  the  general  rules  relating  to  barracks 
and  quarters  see  A.  R.  976-997, 

2.  Under  A.  R.  978  the  inspection  and  estimate  of  repairs 
needed  for  steam  or  hot- water  heating  systems  will  be  made 
in  the  spring  as  soon  as  possible  after  the  fires  are  out  for  the 
season.  The  annual  estimate  for  steam  and  hot-water  heating 
and  for  plumbing  will  not  prevent  the  making  of  quarterly  or 
special  estimates  when  rendered  necessary. 

Estimates  for  steam  and  hot-water  heating  systems,  sewer 
system  (including  plumbing),  and  water  supply  will  be  made 
under  separate  heads,  and,  under  each,  repairs  and  new  work 
will  be  stated  separately  with  detailed  statement  showing 
necessity  for  same.  Estimates  for  cooking  and  other  heating 
apparatus  will  be  made  separately  from  the  foregoing. 

FUEL  AND  STOVES. 

(See  A.  R.  998-1011.) 

3.  The  allowance  of  fuel  for  hospital  kitchen,  civilian  em- 
ployees, telegraph  office,  blacksmith,  carpenter,  and  saddler 
shops,  pump  house,  and  other  necessary  fires  for  which  no 
fixed  allowance  is  stated  in  A.  R.  1006,  is  such  as  may  be  au- 
thorized by  the  Quartermaster  General  on  application  made 
through  military  channels. 

(5) 


6  MANUAL   FOR  THE   QUARTERMASTER'S   DEPARTMENT. 

4.  Fuel  for  an  ice  machine  must  be  procured  by  purchase 
out  of  the  hospital  fund ;  sale  by  the  quartermaster,  at  cost, 
is  authorized. 

For  rules  relating  to  illuminating  supplies  see  A.  R.  1012- 
1022. 

STATIONERY. 
(See  A.  R.  1023-1027.) 

5.  A  lieutenant  temporarily  in  command  of  a  company  is 
not  deprived  of  his  personal  allowance  of  stationery. 

6.  The  allowance  of  lead  pencils  stated  in  A.  R.  1024  is  a 
quarterly  allowance. 

7.  Post  and  company  record  books  furnished  by  the  Quar- 
termaster's Department  are  issued  and  dropped  from  the 
quartermaster's  return  on  quarterly  and  special  requisitions 
approved  by  the  post  commander.  They  are  not  accounted 
for  by  the  adjutant  or  company  commander  who  makes  the 
requisition.  Stationery  for  the  post  school  is  issued  in  like 
manner  on  requisition  made  by  the  officer  in  charge  and  ap- 
proved by  the  post  commander. 

8.  Newspapers  and  periodicals  are  supplied  to  military  post 
libraries  under  A.  R.  310,  from  an  annual  allowance  of  $20  to 
a  one -company  post,  and  an  additional  allowance  of  $5  for 
each  additional  company.  When  a  post  is  abandoned,  or  a 
permanent  change  made  in  the  strength  of  its  garrison,  an 
equitable  distribution  of  the  reading  matter  thus  furnished 
will  be  made  in  conformity  with  this  allowance. 

For  rules  relating  to  public  animals  see  A.  R.  1028-1040. 

FORAGE  AND  STRAW. 

(See  A.  R.  1041-1049.) 

9.  When  forage  is  purchased  for  a  train  en  route,  the  cer- 
tificate of  the  officer  in  charge  of  the  train  will  cover  such 
purchases. 

10.  Forage  for  the  hospital  cows  may  be  sold  by  the  Quar- 
termaster's Department  from  stock  on  hand,  or  to  be  delivered 
under  contract,  whenever  it  can  be  spared. 


MANUAL  FOR  THE  QUARTERMASTER  S  DEPARTMENT.  7 

PRINTING. 

(See  A.  R.  500-514.) 

11.  Lists  of  newspapers  officially  designated  are  not  pub- 
lished. Officers,  in  requesting  authority,  will  recommend  the 
papers  in  which  they  desire  to  advertise. 

PURCHASE   OF   SUPPLIES  AND   ENGAGEMENT   OF 
SERVICES. 

(For  the  general  rules  Bee  A.  R.  515-519.) 

12.  When  supplies  or  services  become  necessary  and  expend- 
iture of  funds  in  payment  therefor  has  not  been  authorized, 
it  is  the  duty  of  the  quartermaster  to  apply  to  the  Quarter- 
master General,  through  military  channels  (see  A.  R.  764), 
for  such  authority,  stating  necessity,  estimated  cost,  and  all 
other  information  necessary  for  a  full  understanding  of  the 
case.  The  same  applies  in  cases  of  emergency  and  in  cases  of 
expenditure  caused  by  orders  of  the  commanding  officer  (see 
A.  R.  653  and  1)  or  others  who  have  not  authority  to  allot  for 
the  purpose  funds  pertaining  to  the  Quartermaster's  Depart- 
ment. 

ADVERTISING  FOR  PROPOSALS. 

(See  A.  K.  520-524.) 

13.  When  advertisements  announce  fixed  standards  for 
articles  required  by  naming  those  of  specific  kind  or  manu- 
facture, with  the  words  ''or  equal"  added,  the  purchasing 
officer  is  the  proper  person  to  decide  whether  the  articles 
offered  are  equal  to  those  named;  he  is  required  to  certify 
that  he  has  made  the  award  to  the  lowest  responsible  bidder 
for  the  best  and  most  suitable  article,  and  in  purchasing  an 
article  different  from  one  named  he  must  satisfy  himself  that 
it  fulfills  these  conditions. 

14.  Under  A.  R.  524,  the  copy  of  advertisement  and  speci- 
fications will  not  be  forwarded  to  the  Quartermaster  General 
at  the  time  of  issuing  except  when  specially  called  for.  In 
case  of  advertisement  by  circular  or  poster,  and  written  ac- 
ceptance without  formal  contract,  they  will  be  filed  witji 
vouchers  to  which  they  pertain  and  forwarded  with  monthly 


8  MANUAL  FOR  THE   QUARTERMASTER'S   DEPARTMENT. 

accounts,  as  required  by  A.  It.  633.  In  case  of  formal  con- 
tract they  will  be  filed  and  forwarded  with  the  contract  unless 
they  have  been  specially  called  for  and  already  forwarded. 

For  rules  relating  to  proposals  see  A.  It.  525-541 ;  awards, 
A.  It.  542-548 ;  abstracts  of  proposals,  A.  It.  539-541  and  548 ; 
methods  of  purchase,  A.  It.  549-558. 

15.  The  dissolution  of  a  partnership  and  its  merger  into  a 
corporation  do  not  terminate  a  contract  made  with  the  United 
States.  Its  dissolution  affects  only  things  future  and  not  those 
past  or  existing  at  the  time  of  the  dissolution,  and  it  is,  there- 
fore, in  contemplation  of  law,  still  in  existence  for  the  purpose 
of  carrying  out  its  unfulfilled  contract,  and  unless  inability  or 
failure  of  the  copartnership  to  carry  out  its  contract,  or  an 
attempt  to  assign  or  transfer  the  same,  in  contravention  of 
It.  S.  3737,  can  be  shown,  the  corporation  can  not  be  recog- 
nized, and  the  contract  should  be  carried  out  by  the  copart- 
nership and  payments  made  to  it  upon  the  customary  vouchers. 

16.  While  the  Government  is  not  obliged  to  recognize  the 
assignee  of  a  contract,  and  may  annul  the  contract  because 
of  the  assignment,  the  materials  to  be  delivered  or  the  services 
to  be  performed  under  the  contract  may  be  accepted  from  the 
assignee  as  if  ordered  in  open  market  without  formal  contract, 
leaving  any  rights  which  the  United  States  may  have  against 
the  contractor  for  a  failure  to  complete  his  contract  to  be  de- 
termined when  the  period  covered  by  the  contract  has  expired. 

17.  When  the  necessity  for  work  not  contracted  for  is  de- 
veloped during  the  performance  of  a  contract,  and  the  interests 
of  the  Government  can  best  be  subserved  by  having  such 
work  performed  by  the  contractor,  it  should  be  proceeded 
with  as  an  extra  under  the  contract,  a  separate  agreement 
(Form  96a)  being  made  for  the  purpose.  Application  will  be 
made  for  authority  to  act  or  for  approval  of  action  taken, 
fully  explaining  the  nature  of  the  case. 

CONTRACTORS'  BONDS. 

(See  A.  R.  559-565.) 

18.  Under  A.  It.  565  the  copy  of  the  contract  and  bond 
must  be  certified  by  the  Secretary  of  War  under  the  seal  of 
the  War  Department,  if  intended  for  use  in  evidence. 


MANUAL   FOR  THE   QUARTERMASTER'S   DEPARTMENT.  9 

For  rules  relating  to  oral  agreements  and  reports  of  pur- 
chases see  A.  R.  566-569 ;  bonds  of  disbursing  officers  and  con- 
tractors and  guaranties  of  bidders,  A.  R.  571-578. 

MONEY  ACCOUNTABILITY. 

(See  A.  R.  579-656.) 

19.  Every  money  voucher  should  have  expressed  on  its  face 
the  specific  appropriation  from  which  paid  and  should  show 
the  purpose  of  the  expenditure  in  such  terms  as  will  deter- 
mine the  proper  appropriation. 

20.  Certificates  of  deposit  on  account  of  sales  of  quarter- 
master's supplies  to  officers,  enlisted  men,  or  exploring  or 
surveying  expeditions  authorized  by  law,  or  to  other  Depart- 
ments of  the  Government,  should  show  upon  their  face  the 
specific  appropriations,  amount  pertaining  to  each,  the  fiscal 
year  to  which  the  funds  belong,  and  the  month  or  period  in 
which  such  sales  occurred.  When  the  depositary  has  failed 
to  enter  upon  the  face  of  the  duplicate  certificate  furnished 
the  depositor  all  the  required  information,  the  depositor  will 
prepare  in  duplicate  a  memorandum  slip  containing  the  de- 
sired details,  forward  one  to  the  Quartermaster  General  and 
attach  the  other  to  the  duplicate  certificate,  which  he  will 
file  with  his  retained  account  current. 

21.  Disbursing  officers  of  the  War  Department,  in  making 
deposits  to  the  credit  of  the  Treasurer  of  the  United  States  as 
repayments  of  disbursing  funds,  are  directed  not  to  draw 
checks  upon  Assistant  Treasurers  in  favor  of  national -bank 
depositaries,  but  will,  instead,  make  such  deposits  with  the 
Assistant  Treasurers. 

22.  There  is  no  authority  for  the  transfer  of  the  money 
value  of  stores  or  other  property  furnished  or  transferred  by 
one  bureau  to  another  in  the  same  Department,  or  by  one  De- 
partment of  the  Government  to  another,  where  the  effect 
would  be  to  reopen  appropriations  closed  on  the  books  of  the 
Treasury. 

23.  Proceeds  of  sales  at  auction  of  quartermaster's  supplies 
when  deposited  as  required  by  A.  R.  615,  should  be  taken  up 
on  the  account  current  under  the  head  of  "Miscellaneous  re- 
ceipts," and  not  credited  to  specific  appropriations. 


10         MANUAL  FOR  THE   QUARTERMASTER'S   DEPARTMENT. 

24.  When  it  becomes  necessary  for  a  disbursing  officer  of 
the  Quartermaster's  Department  to  apply  for  a  decision  of 
the  Comptroller  of  the  Treasury  upon  any  question  involv- 
ing a  payment  to  be  made  by  him,  the  application,  setting 
forth  the  question  submitted  for  decision,  will  be  sent  through 
the  Quartermaster  General. 

25.  An  officer  disbursing  funds  pertaining  to  more  than  one 
staff  department  will,  in  issuing  a  check,  confine  the  designa- 
tion of  his  official  capacity  to  his  rank  and  the  staff  depart- 
ment to  which  the  check  belongs. 

For  rules  relating  to  reward  for  capture  of  escaped  general 
prisoner,  see  A.  R.  128. 

CIVILIAN  EMPLOYEES. 

(See  A.  R.  724-735.) 

26.  Accounts  for  reimbursement  for  traveling  expenses  of 
civilian  employees  must  be  supported  by  copies  of  the  orders 
under  which  journeys  were  performed  and  by  itemized  state- 
ments under  oath  showing  expenditures  incurred  each  day. 
Traveling  expenses  are  not  allowed  for  journeys  made  on 
change  of  station,  whether  transportation  is  allowed  or  not. 

For  rules  relating  to  traveling  expenses  of  veterinary  sur- 
geons, see  A.  R.  730. 

CARE  OF  AND    ACCOUNTABILITY    FOR  PROPERTY. 

(See  A.  R.  1050-1064.) 

27.  Articles  of  quartermaster's  supplies  which  do  not 
become  fixtures,  or  do  not  lose  their  identity  in  use,  and  can  be 
preserved,  will  not  be  dropped  from  returns  as  "expended." 

For  general  rules  relating  to  public  property  accountability 
and  responsibility,  see  A.  R.  657-702 ;  boards  of  survey,  708- 
723;  staff  administration,  736-747;  tools  and  materials  for 
exchanges,  gymnasiums,  bowling  alleys,  etc.,  311;  store- 
houses, sheds,  paulins,  etc.,  for  Subsistence  Department, 
1247 ;  hospital  buildings  and  quarters  for  hospital  stewards, 
1424-1430. 


MANUAL   FOR  THE  QUARTERMASTER'S   DEPARTMENT.  11 

INVENTORIESOFPROPERTY  FOR  CONDEMNATION. 

28.  The  officer  accountable  for  quartermaster's  supplies  at  a 
station  will  make  the  inventory  of  unserviceable  property 
required  by  A.  R.  879.  An  officer  who  holds  property  on 
memorandum  receipt  will,  when  property  becomes  unservice- 
able, return  it  to  the  quartermaster,  who,  at  the  proper  time, 
will  submit  such  accumulations  to  an  inspector.  In  the  case 
of  cavalry  or  artillery  horses  that  should  remain  in  the  hands 
of  the  cavalry  or  artillery  officer  until  disposed  of,  such  offi- 
cers will,  when  animals  become  unserviceable,  notify  the 
quartermaster  and  furnish  him  with  all  the  information 
necessary  to  make  a  proper  inventory.  When  it  is  not  prac- 
ticable to  return  the  property  to  the  quartermaster,  as  may 
rarely  happen,  the  officer  holding  the  property  will  make  the 
inventories. 

For  rules  concerning  horses  of  mounted  officers,  see  A.  R. 
1065-1069;  ambulances,  1415;  hand  litters,  1417. 

TRANSPORTATION. 

(For  the  general  rules  see  A.  R.  1070-1079.) 

29.  Under  A.  R.  1072,  the  lowest  rates  offered  for  the  most 
suitable  transportation  will  be  accepted.  Section  22  of  the 
Interstate  Commerce  Act  provides  that  ' '  nothing  in  the  act 
shall  prevent  the  carriage,  storage,  or  handling  of  property 
free,  or  at  reduced  rates,  for  the  United  States." 

TRANSPORTATION  OF  PERSONS. 

(See  A.  R.  7080-1084.) 

30.  If  transportation  over  Canadian  routes  can  be  procured 
at  lower  rates  than  by  other  lines,  it  may  be  furnished  over 
such  routes,  but  not  to  organized  forces  under  command. 

31.  The  cost  of  transporting  a  deserter  and  the  guard  to 
the  station  of  the  deserter's  company  or  place  of  trial  (A.  R. 
126),  the  reward  (A.  R.  124),  and  any  expenses  of  jmrsuit 
(A.  R.  125),  being  in  most  cases  chargeable  to  the  deserter, 
the  quartermaster  who  furnishes  the  transportation  will 
report  the  actual  or  probable  cost  thereof  to  the  commander 


12         MANUAL  FOR  THE   QUARTERMASTER'S   DEPARTMENT. 

of  the  company  or  detachment  to  which  the  deserter  belonged, 
and  the  officer  who  pays  this  account,  the  reward,  or  expenses 
of  pursuit,  will  furnish  like  notifications  of  the  amounts  paid. 
For  transportation  of  civilian  witnesses,  see  A.  R.  72;  of 
soldiers  returning  from  furlough,  A.  R.  110  and  1082 ;  of  dis- 
charged soldiers,  A.  R.  153. 

TRANSPORTATION  REQUESTS. 

(See  A.  R.  1085-1106.) 

32.  In  issuing  requests  for  transportation  over  railroads, 
quartermasters  will  stamp  or  write  upon  the  face  of  each 
request  covering  a  continuous  journey  beyond  initial  road, 
the  following:  "Furnish  through  limited  ticket." 

For  rules  relating  to  ferries,  turnpikes,  bridges,  and  street 
cars,  see  A.  R.  1107  and  1108. 

SLEEPING  CAR. 

(See  A.  R.  1109-1117.) 

33.  For  a  journey  of  more  than  one  night's  duration,  sleep- 
ing-car accommodations  furnished  for  invalid  soldiers  should 
be  given  for  day  as  well  as  night  travel,  on  the  certificate  of 
a  medical  officer  showing  the  necessity  therefor. 

TRANSPORTATION  OF  BAGGAGE  AND  SUPPLIES. 

(See  A.  R.  1118-1128.) 

34.  An  officer's  change  of  station  allowance  of  personal 
property  should  be  transported  by  the  Quartermaster's 
Department  from  his  quarters  or  residence  at  his  old  to  the 
same  at  his  new  station. 

TRANSPORTATION  FOR  OTHER  DEPARTMENTS. 

(See  A.  R.  1129-1132.) 

35.  At  the  request  of  the  Secretary  of  Agriculture,  no  de- 
mand for  shipment  of  material  on  account  of  the  Agricultural 
Department  will  be  honored  unless  made  over  the  signature  of 
the  Secretary  of  Agriculture,  or  that  of  the  Chief  of  the 
Division  of  Accounts.  t 


MANUAL  FOR  THE  QUARTERMASTER'S  DEPARTMENT.    13 

36.  Under  A.  R.  1129,  accounts  payable  by  the  Navy 
Department  should  be  forwarded  to  the  Quartermaster  Gen- 
eral without  the  signature  to  the  receipt  of  the  party  to 
whom  the  accounts  are  payable.  Bills  of  lading  on  which 
shipments  for  the  Navy  Department  are  made  should  have 
noted  on  their  face  the  naval  bureau  concerned,  the  appro- 
priation from  which  the  freight  charges  are  payable,  the 
number  of  the  requisition  or  order  authorizing  the  shipment, 
and  the  shipment  number  given  by  the  Bureau  of  Supplies 
and  Accounts. 

37.  Transportation  will  be  furnished,  under  A.  R.  1129, 
for  freight  received  from  officers  or  agents  of  the  National 
Home  of  Disabled  Volunteer  Soldiers,  Hartford,  Conn. 

BILLS  OF  LADING. 

(See  A.  R.  1133-1160.) 

38.  Dates  of  shipment,  as  expressed  in  bills  of  lading,  and 
not  dates  of  accomplishment,  determine  the  fiscal  year  from 
which  payment  should  be  made. 

LAND-GRANT  AND  BOND-AIDED  RAILROADS. 

(See  A.  R.  1161  and  1162,  and  G.  0.  77,  A.  G.  0.,  1892.) 

39.  Whenever  practicable  and  more  economical  to  do  so, 
shipments  of  Government  freight  will  be  made  over  railroads 
that  have  received  aid  in  bonds  or  lands  from  the  United 
States. 

40.  Where  transportation  is  required  over  a  land -grant  or 
bond-aided  road  that  has  leased  the  use  of  its  track  to  another 
road,  it  will  be  ordered  from  the  land -grant  or  bond -aided 
company. 

CLOTHING  AND  EQUIPAGE. 
(See  A.  R.  1163-1205.) 

For  rules  relating  to  equipage  for  post  and  police  purposes, 
see  A.  R.  454-456. 

41.  No  property  will  be  turned  into  the  general  depots  of 
the  Quartermaster's  Department  unless  authority  from  the 
Quartermaster  General  has  been  first  obtained. 


14         MANUAL  FOR  THE   QUARTERMASTER'S  DEPARTMENT 

42.  Whenever  gold-lace  chevrons  are  needed,  a  special 
requisition  should  be  made ;  they  should  not  be  included  in 
the  periodical  estimates. 

43.  The  measurements  of  the  different  sizes  of  articles  of 
clothing  are  printed  on  Form  No.  57. 

44.  Clothing  for  prisoners,  under  A.  R.  130  and  1193,  will 
be  issued  by  the  quartermaster  on  requisitions  made  by  the 
officer  in  charge  of  prisoners  and  approved  by  the  post  com- 
mander. No  return  for  this  clothing  will  be  made  after  issue. 
Other  necessary  quartermaster's  supplies  for  the  use  of  pris- 
oners will  be  furnished  and  accounted  for  as  indicated  in  A. 
R.  1053.  Blankets  and  bedding  in  use  by  a  prisoner  will  not 
be  given  to  him  upon  release  from  confinement,  but  will  be 
held  for  the  use  of  others. 

45.  Under  the  Act  for  arming  and  equipping  the  militia, 
the  regulation  uniforms  for  the  United  States  troops  may 
properly  be  issued  as  quartermaster's  stores,  and  cloth,  ker- 
sey, etc. ,  may  be  issued  for  making  the  regulation  uniform 
and  for  this  purpose  only. 

46.  There  is  no  authority  for  sale  of  clothing  to  civilian 
employees. 

47.  Requisitions  for  colore  and  guidons  should  state 
whether  new  staffs  are  to  be  furnished  also.  Waterproof 
covers  are  furnished  with  silken  colors,  standards,  and 
guidons,  to  protect  them  from  damage.  In  drying  colors 
that  have  been  exposed  to  the  rain  they  should  be  hung  so 
that  the  water  will  run  off  straight  down  the  stripes  in  order 
to  prevent  the  scarlet  from  running  into  the  white. 

48.  Through  patriotic  sentiment  condemned  flags  are  never 
sold. 

49.  All  requisitions  for  tents  should  show  number  and 
kind  on  hand,  their  condition,  and  the  number  to  which  the 
garrison  is  entitled  under  existing  orders. 

50.  Under  A.  R.  1201,  musical  instruments  of  domestic 
production  only  will  be  supplied.  Requisitions  should  show 
what  instruments  are  in  the  possession  'of  the  band,  and  their 


MANUAL  FOR  THE  QUARTERMASTERS  DEPARTMENT.    15 

make  and  condition ;  whether  they  were  purchased  from  the 
regimental  fund  or  furnished  by  the  Quartermaster's  Depart- 
ment, and  the  particular  make  of  the  instruments  desired. 

51.  Brooms  and  brushes  issued  for  use  under  A.  R.  1203 
and  1204  are  entered  on  Abstract  I  and  dropped  from  the 
returns. 

52.  Company  marking  stamps  should  not  be  estimated  for 
when  missing  parts  which  can  be  obtained  upon  requisition 
will  render  the  set  fit  for  use. 

TELEGRAPHING  AND  TELEPHONING. 

(See  A.  R.  1206-1217,  and  G.  0.  77,  A.  G.  0.,  1892.) 

53.  The  rates  of  charges  published  for  guidance  in  prepar- 
ing telegraph  accounts  are  those  fixed  by  the  Postmaster 
General.  Existing  rates  are  published  in  G.  O.  38,  A.  G.  O., 
1894.  The  authority  accepted  by  the  Western  Union  Tele- 
graph Company  as  determining  whether  words  are  properly 
connected  by  a  hyphen  is  Webster's  Dictionary. 

For  rules  relating  to  targets  for  artillery  practice,  see  A.  R. 
355. 

EXTRA  AND  SPECIAL  DUTY  MEN. 

(See  A.  R.  163-172.) 

54.  Enlisted  men  detailed  under  A.  R.  164  will  be  reported 
on  extra  duty  if  receiving  increased  compensation  from  the 
United  States.  Under  A.  R.  165  an  enlisted  man  is  entitled 
to  extra-duty  pay  if  the  labor  performed  is  as  nearly  contin- 
uous as  is  consistent  with  his  other  duties,  whether  performed 
all  in  one  month  or  part  in  one  month  and  the  residue  in  the 
succeeding  month ;  the  pay  should  be  made  up  on  the  receipt 
roll  for  the  month  in  which  he  completes  the  ten  days'  labor. 
A.  R.  171  applies  to  extra-duty  men  employed  as  laborers  and 
mechanics,  and  does  not  apply  to  school-teachers,  clerks, 
watchmen,  superintendents,  engineers,  firemen,  teamsters, 
and  others  whose  services  may  be  required  at  any  and  all 
hours,  and  those  who  are  not  engaged  in  physical  labor. 


16         MANUAL   FOR  THE   QUARTERMASTER'S   DEPARTMENT. 

RECORDS,  RETURNS,  AND  REPORTS. 

(See  A.  R.  1218-1225.) 

55.  Money  and  property  accounts  and  returns  forwarded 
to  the  Quartermaster  General  will  be  accompanied  by  letters 
of  transmittal  enumerating  papers  inclosed  and  stating  the 
number  of  inclosures. 

56.  Use  of  the  typewriter  may  be  made  in  correspondence 
and  records,  but  words  or  figures  not  printed  on  vouchers  or 
returns  should  be  written  with  the  pen,  and  so  in  all  cases 
that  carry  with  them  money  or  property  accountability. 

57.  The  use  of  registered  mail,  in  forwarding  returns,  etc. , 
is  forbidden. 

58.  Each  officer  of  the  Quartermaster's  Department  and 
every  officer  performing  duty  as  quartermaster  will  render  to 
the  Quartermaster  General  at  the  end  of  each  calender  month 
a  personal  report,  giving  his  station,  post-office  address,  and 
duty  during  the  month.  When  a  change  of  station  occurs, 
the  date  of  leaving  one  and  joining  the  other  will  be  given, 
also  the  date  of  commencement  of  and  return  from  leave  of 
absence  or  absence  on  duty  (see  also  A.  R.  805).  Each  post 
quartermaster  sergeant  will  render  a  personal  report  at  the 
end  of  each  calendar  month,  giving  his  station  and  duty. 
This  report  will  be  indorsed  and  forwarded  as  required  by  A. 
R.  102.  Blanks  for  these  reports  will  be  furnished  by  the 
Quartermaster  General  upon  application. 

59.  In  statements  of  charges  against  enlisted  men  on  mus- 
ter rolls,  the  names  of  the  articles  must  be  given ;  designating 
them  as  quartermaster's  supplies  is  not  sufficient. 

60.  In  the  preparation  of  estimates  of  funds  the  entries  will 
be  made  in  accordance  with  the  following,  which  is  substi- 
tuted for  the  form  published  in  G.  O.  55,  A.  G.  O.,  1884: 


MANUAL  FOR  THE   QUARTERMASTER  S   DEPARTMENT. 


17 


Estimate  of  funds  required  for  the  service  of  the  Quartermaster'1  s  Department  at —  by 

,  in  the  month  of ,  189 — . 


1.  Regular  Supplies. 

Fuel  (state  the  kind,  quantity,  price,  and  for  what  purposes;  for  officers 

No.  — ;  for  troops  No.  — ;  hospital  fires,  — ;  guard  fires,  — ;  workshops, 


etc.)  . 


Forage  (state  the  kind,  quantity,  price,  and  for  what  number  of  animals, 
whether  for  officers,  artillery,  cavalry,  or  transportation) 

Straw  (state  quantity,  price,  how  much  for  troops,  for  hospitals,  for 
horses,  etc.) 

Stationery  (estimated  quantities  for  troops ;  companies,  number  of ; 
officers,  number  of ;  military  courts,  etc.  Each  to  be  stated  sepa- 
rately)   

Hire  of  employees 


. ^ 

2.  Incidental  Expenses. 

Expenses  of  expresses 

Pay  of  extra-duty  men  (number  and  for  what  work) 

Interment  of  officers  and  soldiers 

Office  furniture  (kind,  quantity,  and  price) 

Hire  of  laborers  (number,  rate  of  pay,  and  on  what  duty  employed) 

Hire  of  interpreters,  spies,  and  guides  (number  of  each,  rate  of  pay, 

where  and  by  whose  orders  employed) 

Hire  of  clerks  and  agents  (number  of  each,  rate  of  pay,  where  employed). 
Reward  for  apprehension  and  delivery  of  deserters,  and  expenses  of 

pursuit 

Hire  of  veterinary  surgeons  for  the  Quartermaster's  Department  (num- 
ber, rate  of  pay,  and  where  employed) 

Horse  and  mule  shoes  and  shoe  nails  (quantity  of  each,  and  cost) 

Horse  medicines  and  veterinary  instruments  (for  what  number  of  ani- 
mals)   


When  other  items  pertaining  to  the  appropriation  for  incidental 
expenses  are  required,  they  must  be  stated  in  detail 


3.  Purchase  op  Horses  for  Cavalry  and  Artillery. 


Horses  for  - 
Horses  for  - 


-  company,  - 

-  company,  - 


-  regiment  cavalry,  at  $ — 

-  regiment  artillery,  at  $- 


4..  Army  Transportation. 

Of  troops  (estimated  number,  movement,  and  cost) 

Of  stores  (estimated  quantity,  from  and  to  what  points,  and  cost) 

Purchase  of  horses  (number,  price,  and  for  what  service) 

Purchase  of  mules  (number,  price,  and  for  what  service) ; 

Hire  of  train  masters,  teamsters,  etc.  (number,  for  what  service,  and 

rate  of  compensation) 

Extra  duty  (pay  of  enlisted  men  driving  teams,  repairing  means  of 

transportation,  etc.) 


9459 3 


18  MANUAL.  FOR  THE   QUARTERMASTER'S   DEPARTMENT. 

Estimate  of  funds  required  for  the  service  of  the  Quartermaster'1 s  Department — Cont'd. 


4.  Army  Transportation — Continued. 


Water  supply,  plumbing,  etc 

Hire  of  mechanics  in  making  and  repairing  wagons,  ambulances,  har- 
ness, etc.  (number,  class,  and  rate  of  compensation) 

Wharfage,  tolls,  and  ferriage  (amount  for  each). 


Leather,  iron,  and  other  materials  for  transportation  service  (amount 
of  each) 


Purchase  of  wagons  (number,  price,  and  for  what  service  required) 

Purchase  of  harness  (kind,  quantity,  price,  and  for  what  service) 

Hire  and  charter  of  vessels 

Any  other  items  on  account  of  army  transportation  that  are  required, 
stated  in  detail 


5.  Barracks  and  Quarters. 

Rent  of  officers'  quarters  (state  the  number  of  officers,  rank,  regiment, 
or  corps,  and  the  rate) 

Rent  of  storehouses  (number,  rate,  and  for  what  purpose  occupied) 

Rent  of  offices  (number,  rate,  and  by  whom  occupied) 

Construction  of  barracks,  quarters,  and  storehouses  (state  where  and 
by  what  authority  erected,  and  for  what  purpose) 

Materials  for  buildings  (kind  and  quantity,  and  where  and  for  what 
buildings  required) 

Repairs  of  public  buildings  at  established  posts  (nature  of  repairs,  and 
cost  in  detail) 

Hire  of  mechanics  and  laborers  on  buildings  (number,  class,  compen- 
sation, and  where  to  be  employed) 


6.  Construction  and  Repair  of  Hospitals. 

Purcbase  of  materials 

Extra-duty  pay 

Construction  or  repairs  under  contract 


7.  Quarters  for  Hospital  Stewards. 


Purchase  of  materials  _ 
Extra-duty  pay 


Construction  or  repairs  under  contract « 


8.  Shooting  Galleries  and  Ranges. 
Purchase  of  materials  for  construction  or  repairs 

9.  Clothtng  and  Camp  and  Garrison  Equipage. 

Purchase  of  materials 

Manufacture  of  clothing  and  equipage 

Hire  of  employees  and  workmen 

Purchase  of  civilian  clothing  for  discharged  military /prisoners., 


MANUAL  FOR  THE  QUARTERMASTER'S  DEPARTMENT.    19 

Estimate  of  funds  required  for  the  service  of  the  Quartermaster'1 s  Department — Cont'd. 


10.  Pay  of  Superintendents  of  National  Cemeteries. 
At 


11.  National  Cemeteries. 


Total 

Deduct  actual  or  probable  balance  on  hand. 


Amount  required . 


Quartermaster. 


Approved: 


Commanding. 

61.  Officers  of  the  Quartermaster's  Department  rendering 
money  accounts  and  property  returns  are  required  to  make 
but  one  written  copy  of  the  following-named  papers,  which 
copy  will  be  forwarded.  Press  copies  of  these  papers  will  be 
retained  by  the  officer : 

Report  of  persons  and  articles  employed  and  hired  (Form  1). 
Report  of  bills  of  lading  and  transportation  requests  issued 

(Form  1A). 
Descriptive  list  of  persons  and  articles  transferred  (Form  2). 
Roll  of  enlisted  men  on  extra  duty  (Form  3). 
Abstract  of  funds  (sales  to  officers)  (Form  7). 
Abstract  of  purchases  (A). 
Report  of  payments  on  account  of  purchases  and  services, 

under  A.  R.  569  (Form  9). 
Abstract  of  expenditures  (B). 
Abstract  of  transfer  of  funds  (C). 
Abstract  of  articles  received  from  various  sources  (F). 
Abstract  of  fuel,  forage,  and  straw,  etc.,  issued  and  sold  to 

officers  (G). 
Statement  of  forage  and  straw  consumed  by  public  animals 

(Form  39). 


20    MANUAL  FOR  THE  QUARTERMASTER'S  DEPARTMENT. 

Abstract  of  stationery  issued  (H). 
List  of  quartermaster's  supplies  expended  (Form  43). 
List  of  articles  lost,  etc.  (Form  44). 
Account  of  sales  at  auction  (Form  45). 
Abstract  of  articles  transferred  to  officers  (K). 
Abstract  of  horse  medicines  and  dressings  issued  (L). 
Requisition  for  horse  medicines  and  dressings  (Form  51). 
Certificate    of    inventory,   to    accompany    property   returns 
(Form  55). 

In  the  case  of  the  following  papers  a  letter-press  copy  will 
be  kept  for  office  file : 

Estimate  of  funds  (Form  28). 

Statement  of  outstanding  debts  (Form  29). 

Estimate  of  clothing  and  equipage  (Form  53). 

Special  requisition  for  clothing,  camp  and  garrison  equipage, 

and  material  (weekly  and  monthly)  (Form  53|). 
Estimate  of  quartermaster's  supplies  (Form  60). 
Estimate  of  lamps,  lanterns,  oil,  etc.  (Form  61). 
Request  for  special  authority  to  advertise  (Form  62). 
Request  for  general  authority  to  advertise  (Form  63). 
Descriptive  list  of  public  animals  (Form  64). 
Statement  of  disbursements  of  appropriation  for  national 

cemeteries  (Form  84). 
Monthly  report  of  national  cemeteries  (Form  85). 
Estimate  of  tableware  and  kitchen  utensils  (Form  95). 
Report  of  progress  of  public  buildings  (Form  32). 


MANUAL  FOR  THE  QUARTERMASTER'S  DEPARTMENT. 


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Articles  of  agreement,  charter  party, 
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consolidated. 
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(extra  sheets). 

Estimate  of  lamps,  lanterns,  oils, 

etc. 
Estimate  of  tableware  and  kitchen 

utensils. 

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Freight  transportation  (water,  wag- 
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Freight  transportation,  railroad 
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Funds,  receipt  for,  or  invoice  of. 
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Funds,  private,  receipt  for,  paid  for 
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Figures  in  bold-face  type  refer  to  paragraphs  of  the  Manual.     The  letters  A.  R.  and 
number  following  refer  to  a  paragraph  of  the  Army  Regulations. 


Abstract  of  Proposals : 

General  rules,  A.  R.  539-541  and  548. 
Accounts : 

Reimbursement  of  civilian  employees 
for  traveling  expenses,  26. 
Advertising  for  Proposals : 

General  rules,  A.  R.  520-524. 

Standards  "or  equal,"  13. 
Advertisement  and  Specifications : 

Forwarded  how  and  when,  14. 
Allotment  of  Funds : 

How  procured,  12. 

Ambulances : 

General  rules,  A.  R.  1415. 
Appropriation : 

Certificates  of  deposit,  20. 

Money  vouchers  to  show,  19. 
Assignments: 

Contracts  with  United  States,.  16. 
Auction  Sales : 

Proceeds,  how  taken  up  on  account 
current,  23. 
Awards : 

General  rules,  A.  R.  542-549. 

Standards  "  or  equal"  advertised,  13. 
Barracks  and  Quarters : 

Allowance  and  assignment,  A.  R.  984- 
997. 

General  rules,  A.  R.  976-983. 
Bills  of  Lading: 

Fiscal  year  of  payment,  38. 

General  rules,  A.  R.  1133-1160. 

Blanks   of  Quartermaster's   Depart- 
ment: 

Purpose  of  each  shown,  62. 


Boards  of  Survey : 

General  rules,  A.  R.  708-723. 

Bond-aided  and  Land-grant  Roads: 

General  rules,  A.R.  1161  and  1162,  and 

G.  0.  77,  A.  G.  0.,  1892. 
Leased  to  other  roads,  40. 
Preference  in  shipments,  39. 

Bonds : 

Contractors',  A.  R.  559-565  and  571- 

578. 
Disbursing  officers',  A.  R.  571-578. 

Bridges: 

Toll,  A.  R.  1107  and  1108. 

Brooms  and  Brushes : 

Issues,  how  dropped  from  returns,  51. 

Care  of  and  Accountability  for  Prop- 
erty: 

General  rules,  A.  R.  1050-1054. 

Certificates  of  Deposit : 

Memorandum  stating  appropriation, 
etc.,  20. 

Checks : 

Signature  and  official  designation, 
25. 

Civilian  Employees : 

General  rules,  A.  R.  724-735. 

Reimbursement  for  traveling  ex- 
penses, 26. 

Sale  of  clothing  to,  not  authorized, 
46.     . 

Clothing  and  Equipage : 

Blankets  and  bedding,  general  pris- 
oners, 44. 
Deserters'  clothing,  44  and  A.  R.  130. 


(29) 


30 


INDEX. 


Clothing  and  Equipage — Continued. 
General  rules,  A.  R.  1163-1205. 
Gold-lace  chevrons,  estimates  for,  42. 
Issues  to  general  prisoners,  44  and 

A.  R.  130  and  1193. 
Measurements  of  sizes  of  clothing,  43. 
Turning  in  at  depots,  41. 

Colors  and  Guidons : 

Care  of,  in  drying,  47. 
Condemned,  48. 
Requisitions,  47. 
Waterproof  covers,  47. 

Company  Marking  Stamps: 

Parts  supplied,  52. 

Comptrollers'  Decisions : 

Applications  for,  24. 

Contractors'  Bonds : 

Certification  of  copies  under  A.  R. 

565,  18. 
General    rules,    A.    R.    559-565    and 

571-578. 

Contracts : 

Assignee  of,  16. 

Certification   of  copies  under  A.  R. 

565,  18. 
Dissolution   of   partnership    and 

merger  into  corporation,  15. 
Extras  under,  17. 
Decisions  of  Comptroller : 

Applications  for,  24. 
Deposits : 

Repayments  of  appropriations,  21. 
Sales  at  auction,  23. 
Eqnipage : 

Post  and  police  purposes,  A.  R.  454- 
456. 

Estimates : 

Funds,  60. 

Plumbing  and  heating,  2. 

Repairs  generally,  12. 

Exchanges,    Gymnasiums,    Bowling 
Alleys,  etc. : 

Tools  and  materials,  A.  R.  311. 
Expendable  Articles : 
Defined,  27. 


Expenditures : 

Authorized  how,  12. 

Extra  and  Special  Duty : 

Day's  labor,  54  and  A.  R.  171. 
Definition,  54  and  A.  R.  164. 
General  rules,  A.  R.  163-172. 
Pay,  how  earned,  54. 

Extras : 

Under  contracts,  17. 
Ferries : 

Transportation  charges,   A.  R.  1107 
and  1108. 
Forage  and  Straw : 

Cows  of  hospital,  10. 

General  rules,  A.  R.  1041-1049. 

Purchase  for  train  en  route,  9. 

Fuel  and  Stoves : 

Blacksmith  shop,  3. 
Carpenter  shop,  3. 
Civilian  employees,  3. 
General  rules,  A.  R.  998-1101. 
Hospital  kitchen,  3. 
Ice  machine,  4. 
Pump  house,  3. 
Saddler  shop,  3. 
Telegraph  office,  3. 
When  allowance  is  not  fixed  by  A. 
R.  1006,  3. 

Funds: 

Deposits  of,  as  repayments,  21. 
General  Duties : 

Quartermaster's  Department,  A.  R. 

972-975. 

Gold-lace  Chevrons : 
Estimates  for,  42. 

Guaranties: 

Bidders',  A.  R.  559-565  and  571-578 

Hand  Litters : 

Issue  and  repair,  A.  R.  1417. 

Horses  of  Mounted  Officers : 

General  rules,  A.  R.  1065-1069. 
Hospital  Buildings  and  Quarters  for 
Hospital  Stewards : 

Repairs  and  construction,  A.  R.  1424- 
1430. 


INDEX. 


31 


Illuminating  Supplies: 

General  rules,  A.  R.  1012-1022. 

Interstate  Commerce  Act: 

Reduced  rates  to  United  States,  29. 

Inventories  of  Property  for  Condem- 
nation : 

Preparation  of,  28. 

Land-grant  and  Bond-aided  Roads : 

General  rules,  A.  B.  1161  and  1162, 

and  G.  0.  77,  A.  G.  0.,  1892. 
Leased  to  other  roads,  40. 
Preference  in  shipments,  39. 

Methods  of  Purchase : 

General  rules,  A.  R.  549-558. 

Militia: 

Uniform  and  cloth  issued  to,  45. 

Money  Accountability : 

General  rules,  A.  R.  579-656. 
Money  Yalue  Transfers : 

Property  furnished  another  depart- 
ment, 22. 
Musical  Instruments : 

Requisitions,  5()L 

Newspapers : 

Lists  of  designated,  11. 

Newspapers  and  Periodicals : 

Allowances  to  posts,  8. 

Oral  Agreements : 

General  rules,  A.  R.  566-569. 
Plumbing  and  Heating: 

Estimates  of  repairs,  2. 

Printing : 

General  rules,  A.  R.  500-514. 
Property,  Care  and  Accountability : 
General  rules,  A.R.  657-702  and  1050- 
1054. 
Property  Furnished  Another  Depart- 
ment: 
Transfer  of  money  value,  22. 

Proposals : 

General  rules,  A.  R.  525-541. 

Public  Animals : 

General  rules,  A.  R.  1028-1040. 


Purchase  of  Supplies   and    Engage- 
ment of  Services : 
General  rules,  A.  R.  515-519. 

Prisoners : 

Blankets  and  bedding,  44. 
Issues  of  clothing  to,  44  and  A.  R. 
130  and  1193. 
Quartermaster's  supplies  used  by,  44. 

Record  Books : 

Post  and  company,  how  issued,  7. 

Records,  Returns,  and  Reports : 

General  rules,  A.  R.  1218-1225. 

Letters  of  transmittal,  55. 

List  of  blanks,  62. 

Personal  reports,  officers,  58  and  A. 

R.  805. 
Personal  reports,  post  quartermaster 

sergeants,  58  and  A.  R.  102. 
Press  copies,  61. 
Registered  mail,  57. 
Typewriter,  use  of,  56. 

Reduced  Rates  of  Transportation : 

Interstate  Commerce  Act,  29. 

References : 

Army  regulations,  1. 

Reimbursement   for    Traveling    Ex- 
penses : 

Accounts  of  civilian  employees,  26. 

Repairs : 

Plumbing  and  heating,  2. 

Reports  of  Purchases : 

General  rules,  A.  R.  566-569. 

Reward  for  Capture : 

Escaped  general  prisoner,  A.  R.  128. 

Sleeping  Car: 

General  rules,  A.  R.  1109-1117. 

Invalid  soldiers,  33. 
Specifications  and  Advertisement : 

Forwarded,  how  and  when,  14. 
Staff  Administration : 

General  rules,  A.  R.  736-747. 
Statements  of  Charges  on  Pay  Rolls : 

Quartermaster's  supplies  to  be  named, 
59. 


32 


Stationery : 

Allowance  of  lead  pencils,  6. 
Allowance  to  lieutenant  temporarily 

commanding  company,  5. 
General  rules,  A.  R.  1023-1027. 
Post  school,  7. 

Storehouses,  etc. : 

Subsistence  Department,  A.  R.  1247. 

Street  Cars : 

Transportation  charges,   A.  R.  1107 
and  1108. 

Targets  for  Artillery  Practice : 

Furnished  and  set,  A.  R.  355. 

Telegraphing  and  Telephoning: 

General  rules,  A.  R.  1206-1217  and 

G.  O.  77,  A.  G.  O.,  1892. 
Hyphened  words,  53. 
Rates  of  charges,  53  and  G.  O.  38, 

A.  G.  0.,  1894. 

Tents : 

Requisitions  for,  49. 

Transfers  of  Money  Value : 

Property  furnished  another  depart- 
ment, 22. 

Transportation : 

Ferries,  turnpikes,  bridges,  and  street 

cars,  A.  R.  1107  and  1108. 
General  rules,  A.  R.  1070-1079. 
Reduced  rates  to  United  States,  29. 


Transportation    for    Other    Depart- 
ments : 

Department  of  Agriculture,  35. 
General  rules,  A.  R.  1129-1132. 
National  Home  D.  V.  S.,  Hartford, 

Conn.,  37. 
Navy  Department,  36. 

Transportation  of  Baggage : 
General  rules,  A.  R.  1118-1123. 
Officers'  allowance  to  and  from  quar- 
ters, 34. 

Transportation  of  Persons : 

Canadian  routes,  30. 
Civilian  witnesses,  A.  R.  72. 
Deserter  and  guard,  31. 
Discharged  soldiers,  A.  R.  153. 
General  rules,  A.  R.  1080-1084. 
Soldiers  returning  from  furlough,  A. 
R.  110  and  1082. 

Transportation  of  Supplies : 

General  rules,  A.  R.  1123-1128. 

Transportation  Requests : 

General  rules,  A.  R.  1085-1106. 
Through  limited  ticket,  32. 

Traveling  Expenses : 

Civilian  employees,  26  and  A.  R.  730. 
Veterinary  surgeons,  A.  R.  730. 

Turnpikes : 

Toll,  A.  R.  1107  and  1108. 

Vouchers,  Money: 

Appropriation  shown,  19. 


THIS  BOOK  IS  DUE  ON  THE  LAST  DATE 
STAMPED  BELOW 


APfl  16  1915 


*  1917 


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7 


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